How To Write Up An Employee
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Writing up an employee for insubordination requires keeping three goals in mind.
How to write up an employee. Mention the employee s name and today s date. Insubordination this is when you tell an employee to perform a valid work related duty that is part of their job and they refuse to do it. How to write up an employee. The employee s name date. When you re ready and calm start your employee write up with documentation explaining the problem with their performance.
For example if you write up an employee for frequent tardiness explain that the employee agreed in their contract to work 37 5 hours per week but they have only been working 30 hours a week because they are late every morning. Then ask them to commit to working the required 7 5 hours per day by the end of the week. You want to make sure that when you fill it in that the name is legible and so is the date so that it is crystal clear who the form is for and when they received it. First you must detail the insubordinate conduct which the society for human resource management defines as willful refusal to obey a manager s legitimate order or disrespectful behavior toward superiors. If there is none have it signed by the employee in acknowledgment that he or she understands what was written.
First it should detail what the unacceptable behavior was or the facts of the misconduct. Attendance if you have an attendance policy and an employee who has exceeded the number of call in days allowed you should investigate the cause before writing them up. An employee letter typically includes three elements suggests human resources consultant steve kane in a may 2010 article in inc. Use specific examples with times and dates. While it may seem obvious don t forget to put the employee s name and date at the top of your form.
Stay calm unemotional and objective and politely remind the employee that disrespectful behavior won t be tolerated. Some valid reasons to write up an employee include. Be prepared for the employee to challenge your assertions. Some employee write up forms include an action plan for employee improvement. In return you should also sign the document as evidence that both parties agree on the facts stated in black and white.
Above all else stick to the facts. Be sure to set expectations in writing so the team member knows where they go from here. Then state what the proper behavior should be. This section is necessary and must be there in the employee write up. The goal is to maintain a high level of professionalism.
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